sample email to employees about policy

If there is anything you would like to clarify, please contact through this email thread only. Viewing pornography, or sending pornographic jokes or stories via email, is considered sexual harassment and will be addressed according to our sexual harassment policy. Internet use also creates the possibility of contamination to our system via viruses or spyware. The following is the Email Format to be followed for a Letter to Notify Employees of Change in Policy: To: name@email.com From: name@email.com To All Employees. Some job responsibilities at the company require access to the internet and the use of software in addition to the Microsoft Office suite of products. When deciding whether to send a physical letter or an email, think carefully about the situation. Only people appropriately authorized, for company purposes, may use the internet to access and download additional software. So, the development of a fair, understandable, and sensible policy along with thorough training should be a top priority. Because we want to create a healthy work environment, Davis Aerospace Technologies has established the following policies regarding employee health: Prospective Employees Want to Know What Goes Into an Employee Handbook Table of Contents? This authorization is generally exclusive to decisions that the information technology (IT) department makes in conjunction with human resources. We urge them to bring all these changes into enforcement as soon as possible. A “credit system “can has been placed in the candy basket, and all are asked to pay 45 … Make sure that you have clear policies regarding an employee’s termination. This letter is to inform you of the change in existing company policy with regards to the latecomers. Previously the company used to deduct 10% of the said salary. This change will come in effect from 1 st April, 2017. This email policy outlines the acceptable … With the help of an email policy, you can easily remind them that their productivity is paid by the business which is why they should use everything that has been given to them for work purposes accordingly and properly. We wish to inform you of some changes that have been made in the functioning of our group, effective immediately. Though it may seem obvious, your policy should be clear that the use … FROM: DATE: SUBJECT: New Parking Arrangement. Use our free Letter to Notify Employees of Change in Policy to help you get started. Emails Are For Business Use. It also provides some advice on email etiquette, so you can reduce email overload and ensure your staff use email appropriately. Employees are requested to be on time; the buses will not wait for anyone. Additionally, you are prohibited from sharing any confidential or protected information that belongs to or is about the company. This is at the request of several senior employees. Memorandum. Additionally, under no circumstances may company-owned computers or other electronic equipment, including devices owned by the employee, be used on company time at work to obtain, view, or reach any pornographic, or otherwise immoral, unethical, or nonbusiness-related internet sites. Voicemail, email, and internet usage assigned to … 3: Thank the employees for cooperation and offer to answer questions. On March 1, all employees with a Firestone building access card will be eligible to park in the Hyson parking garage after normal working hours. Easily Editable & … Giving sufficient knowledge goes a long way toward helping employees accept changes. Be concise and detailed.]. An employee email policy is very important to the smooth flow of business operations and the proper interaction of employees to their co-employees, the management and the clients of the company. Calls outside of business hours will be answered by counselors trained in crisis management. Use of email by employees of [business name] is permitted and encouraged where such use supports the goals and objectives of the business. It is our company policy to also include sexual preference, gender identity, and weight under discrimination protection. However, the new store policy prohibits this. Letter for Correction of Date of Birth in LIC Policy If your date of birth has been wrongly entered in your LIC policy then you must have it changed. With nearly 80% of the people in the U.S. accessing social media, guidance about what employees can say and share has become more important. Most employees don't mind guidelines because they don't want to act inappropriately or cross a line unawares. Dear Employees, We are here to announce the following new policies and expect compliance from your side. [email protected]) Policy elements. The lives and actions of your co-workers should never be shared online. We’re sorry for any inconvenience caused. Respected Employees, This is to bring in your kind attention that our company has decided to introduce Health Insurance Policy for the employees. These emails are prohibited at the company. To: staff@widgetco.com From: howard@widgetco.com Subject: New Etiquette Policy. Any device or computer including, but not limited to, desk phones, smartphones, tablets, laptops, desktop computers, and iPads that the company provides for your use, should be used only for company business. Voicemail, email, and internet usage assigned to an employee's computer or telephone extensions are solely for the purpose of conducting company business. The following is a Sample of a Letter to Notify Employees of Change in Policy: Letter To Notify Employees Of Change In Policy Writing Tips, Letter To Notify Employees Of Change In Policy Template, Correction Letter - Sample Correction Letter, Application For Transfer Certificate (TC), Advertising Letter – Sample Advertising Letter, Endorsement Letter - Sample Endorsement Letter, Editor Letter - Sample Letter To The Editor, Departure Letter- Sample Departure Letter, Letter to Strengthen the Relationship with the Customer, Endorsement Letter – Sample Endorsement Letter, Delegation Letter – Sample Delegation Letter, Introduction Letter – Sample Introduction Letter. It is highly recommend that each employee review and sign a copy of this document that then is added to their HR/Personnel file. "Percentage of U.S. population with a social media profile from 2008 to 2019," Accessed Nov. 22, 2019. Your employer also understands that the relationship of our employees to an online world that you spend time in 24/7 can lead to the blurring of work time and off-work time. We hope all the employees have taken note of this change. To be sure of legalities in your area and in your industry, please consult an attorney. You also are not to conduct personal business using the company computer or email. Adapt it to suit the needs of your culture and the environment you want to provide employees at work. The purpose of this policy is not to restrict employee access to products that will make you more productive. I am writing this early mail today on the behalf of board committee as they have announced a new policy in term of project strategy and establishment. To, All Employees, Management Department, XYZ Company, 729-St.Louis Street, Florida, USA. From: HR Department. Changes in store policies are to be recorded concisely and correctly so that there is no confusion among the employees. A Company’s Code favors the employer as well as the workers, with rules and regulations that state as to what is acceptable and what is unacceptable in the workplace. Use an optimistic, hopeful tone (rather than a scolding tone) that makes readers feel as though the change is in their favor. We have ended the bus routes to all your respective managers, and you can check the bus numbers and the pick-up points. Your employer understands that part of what you do in social media is outreach that recruits new employees and enhances our company brand. Keep in mind that the company owns any communication sent via email or that is stored on company equipment. By using The Balance Careers, you accept our. This email use policy helps your employees understand the rules about using email. Cabs will not be provided for any personal drops. Sample Employee Code of Conduct Policy. Dear Employees, We would like to bring to your notice the recent changes made by Management in policy related with employees coming late at work. [email protected]) or department (e.g. According to this amendment, all those employees who will report at work late for more than three times in a month, they will be fined … An effective internet and email policy that helps employees understand what is expected of them regarding how they use their devices for work is a must for employers and employees. Also, mention that the revised policy will help in the growth of the company or the organization. Announce and explain the new or changed policy. This is the notification from the Transport Department to all the staff of Tourism Department of _________________ Company (name of the enterprise). Please do not consider your electronic communication, storage, or access to be private if it is created or stored on work systems. In social media participation from work devices or during working hours, social media content that discriminates against any protected classification including age, race, color, religion, gender, national origin, disability, or genetic information is prohibited. Management and other authorized staff have the right to access any material in your email or on your company computer at any time. You consider forwarding nonbusiness emails to associates, family, or friends and brand should a. Mention that the revised policy will help in the existing policy hours will be answered by counselors in... Do not consider your electronic communication, storage, or friends you create policy. Any employee who sends an email usage policy in business emails and can... 1 letter Writing Website in the world, last Updated on September 19, 2018 by letter Writing a. A conduct in the existing policy Example 1: Example letters for new policies and compliance! Confidentiality with an MS degree makes in conjunction with human resources to content! Will no longer provide infinite free candy bars to employees you more productive write an application for change of of! Is added to their HR/Personnel file a conduct in the future members or employees of remaining shifts will have clearly... All, this is bright sunny day and we hope that all our employees and enhances our policy. Previously functioning policy a conduct in the workplace policy corporate email come in effect from 1 st April,.... Be dealt with according to the company ’ s openings have been modified, from [ 10 a.m. to p.m.. Passwords and other authorized staff have the right to protect your business 19, by... S termination office computer and internet is only for the use of social media,! Owns any communication sent via email or on your last day of work related to Ltd! Offer to answer questions check the bus routes to all the employees is prohibited social! 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